CKDU AGM
October 1, 2007
Before the AGM begins it should be noted that Lucas is a nerd god who carries multiple useful cables with him at all time. He saved the AGM.
meeting called to order 6:49pm
derrick mentions that you have to do 10 hours of volunteer work to be a voting member of the CKDU-FM Society. He goes on to introduce himself and say that he's the chair.
Melissa (me!) gets approved as minute-taker.
Call to quorum: we definitely have more than 20 people at this meeting.
Derrick goes over the rules of the meeting
Addition to agenda – Naz asked for an announcement to be added to the agenda.
The minutes are on a powerbook presentation. So long. So boring. Nobody wants to read them. We all laugh about not reading them last year, either. Robbie moves to approve minutes. Andrew Robinson seconds. APPROVED.
Introduction time! We go around the room. Everybody is so lovely and charming. This is a good group of kids.
Funding Drive Info: Oct 22-28, right now if you don't have your pledge pack you should get one. There are some in the back. Melissa was thinking ahead. Advance pedges are super important and you really need to get in gear. Get folks to pledge early and pledge often.
Robbie asked if there would be an FD Coordinator. Derrick says “no!”
Joel asks if we can go over the prize structure. Derrick uses the blue sheet that Laura handily runs up to him to go over the structure. Michael brings up that we tried to structure things a little more simply this year. We eliminated prize values and just made “small” and “big” prizes so there isn't “shopping math” anymore. Also explains that we'll be putting t-shirts in as a regular “small” prize this year so you can just straight-up pledge for them.
Leighton asks about volunteer hours. Melissa says that it's all laid out on the blue sheets and then pleads with volunteers to (a) get them and (b) read them.
ELECTION OF CRO
Melissa nominates Lamont. He declines.
Robbie MacGregor nominates Jordan Roberts. She accepts.
No other nominations.
Jordan is awesome, so this is great!
CRO APPOINTS SCRUTINEERS
Rosalie Hanlon and Dave Ewenson are appointed by Jordan. She used her power well.
PROPOSED BY-LAW CHANGE
Michael explains that it's about represenation from the King's Student Union. This means adding an additional member, not restructuring the existing numbers.
Leighton wonders if the wording should reflect the number, but it's no biggie.
Jack Ward asks: has this changed in perpetuity. Does this mean we get funding? Michael explains that the King's students passed a referendum to get $9 a student.
KALEY? From the KSU wants to clarify grammatical error. Michael edits it.
Michael moves to accept. Lamont McLachlan seconds.
APPROVED
PROGCOM ELECTIONS – Melissa points out that we should nominate the Music and Spoken Word first, then after that election do the general programmer.
Catano nominates Lucas dambergs
Peek nominates Francesca Tallone who sent in a letter of interest
Buote nominates Ewenson. He declines.
Taylor nominates Robbie MacGregor. He accepts.
Peek nominates Charles Hsuen. He declines.
Melissa explains the ProgCom.
Randy Jeddry nominates himself.
Nominees give little speeches.
Derrick opens the floor for questions. Leighton wants to know why Randy wants to “change things. Randy says he didn't mean “change” as in “change.” Joel R. wonders what people would do to get more programmers into the station. Robbie says that the Outreach Committee deals with that.
REVIEW OF FINANCES – Michael is in the bathroom! We must talk amongst ourselves. Michael is back, like, two minutes later. What was he doing in there??!?! Michael brings the budget up on ye olde big screen.
We've had a hard time keeping a bookkeeper around this year. We underperformed in ads and Funding Drive, but we kicked ass in grantwriting and getting money back from the government. Hooray!
Member fees were really low because things were misfiled. We really kept expenes down. Michael continues to go over boring budget details. Pretty much business as usual.
Were showing a surplus because salary is not up-to-date. We are pretty even this year. This year's budget is really tight.
We're budgeting low for ads and FD. No grants in budget.
High phone/postage/SOCAN expense budgets to be on the safe side.
Budgeting for promotions this year since we have been so active and successful in that vein this year.
Salaries are going up for staff by 50 cents. Yahoo!
Most of our costs are pretty fixed. One area that will go down is Funding Drive as we are spending less in the hopes to make more (relatively). We made a decision to get rid of the entire Sales/Fundraising department to see if cutting costs and lowering expectations will be a good thing. I mean,how much lower can our expectations get? We've outsourced advertising to Target Broadcast Sales. They sell them for about 3x the cost on a national level. We still charge the same for a local purchase.
We just found a new Bookkeeper two weeks ago. He's a Dal Student! He's our third this year. We must break their spirits.
Mike Tipping asks what the budget is for ads. Michael says “$10000” Ad sales so far ar between $3000-4000.
Jordan asks if he could talk more about SOCAN changes. Michael goes over what a soulless, terrible bunch of Nickelback=payers SOCAN are. They want us to pay a crapload of money for broadcasting online. Candace has an update! CKDU is a member of the NCRA who went to the copyright board hearing and fought SOCAN. They're trying to make us exempt from the retroactive clause, so we don't want to enter into negotiations for “lower” fees as they want to be expempt. Waiting for copyright board to make final decision. Should hear back in next few months.
Charles: would this put our internet stream in jeopardy? Michael: hopefully not. He can't imagine shutting down the feed and is creating a budget with that in mind.
Lamont said something totally unhearable. Oh. It was about bad debt. Michael mentions it is an ongoing concern and that we're getting through it. We didn't write any off last year. We're carrying bad debt from unpaid accts. rec. We're trying to negotiate things down (ie, Marquee club – now that it's opening could give us use of the club to pay off debt).
Leighton: asks about approach to advertising. Michael: we were upfront with them about our concerns when we entered into a deal with Target. Their turnaround time is very quick and we don't have time to put advertising to committee, but we have the right to say no to anything. The approach that the Bod and Committee that looked at it that unless there was a vocal complaint from the membership or if it violated our rules we would say ok to an ad. We outright said no to military advertising, but the rest would be case-by case. Melissa mentions that any programmer can opt out of playing an ad that goes against their morals, etc.
Marc asks about podcasts – Michael says we're getting rid of them. Melissa clarifies that we're just getting rid of music ones.
Candace: thinks we should budget for a volunteer or two to attend the next NCRC in Windsor. Melissa: that's in the next fiscal year, you! Michael is all “yeah, totally.” Candace is all “whoops! Never mind!” Face turns red.
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WINNERS: Music – Lucas Dambergs, Spoken Word – Robbie MacGregor
Two people left from last election – Francesca & Randy up for noms again!
WINNER: Francesca Tallone
Melissa makes a motion to destroy ballots. Michael seconds. APPROVED.
Dave will destroy them single handedly. He's a beast!
BOARD ELECTIONS – Dal Student/Members
Derrick explains the Board
Melissa nominates Zachary Fairbrother. He accepts.
Laura nominate Joel Robitaille. He accepts.
Melissa nominates Dan Reed. He accepts.
Nominates give little speeches. These are some super awesome dudes. Any or all of them would be great BOD members. We'll hopefully save the third for a later election.
Naz has a question: actually, he wants to explain that the first people to be sued are the BOD. Dan Reed: “I like to stay on my toes” followed by “I might have a lawsuit later in life.” These are the quotes of the night and should be worked into CKDU's slogans. Mike Tipping asks if we have BOD insurance. Michael says “No.” Lamont asks something else about insurance. Michael says it's totally too expensive for us and our council said not to bother. Candace asks if they could talk about what skills they'd bring to the BOD. Zachary says “logical, straight-forward, good commen sense, self-motivated, if he's inspired it will be a good job.” Joel says “Dedicated, been on student society boards, always attends meetings, punctual, passion for good music and really intereted in spoken word.” Dan says “not very complacent, looks to go to the next level. Interests are broad. Always looking to come up with newideas.” Mike Tipping: asks how they'd work to get more Dal students on the board and how the DSU could help them. Joel hilariously passes to Dan. Dan says “street team, flyers, shows, get CKDU known well around the city.” Joel says “more student based reporting would be a good idea, basketball reporting.” Zach says “CKDU all ready promotes shows, he tells everyone he knows to listen and tries to get friends to join since it's great. Show how valuable community radio is. Talk to people. Posters and stickers are great. Online stuff is a great resource.”
The voting begins!
Motion to skip food by Randy. Derrick seconded. Passed
skipped
STAFF REPORTS
Michael gives staff report.
Lucas asks about audit. Michael says a lot of it has to do with not having a bookkeeper. Hopefully it can happen this year.
BOARD RESULTS – Zachary Fairbrother and Joel Robitaille
BOARD ELECTIONS – DAL Affiliates
Peek nominates Dan Reed. He accepts.
Melissa nominates Lindsay Dobbin who sent a letter of interest.
Peek nominates Mark Buckley. He accepts.
Michael nominates Derrick Hiltz. He declines.
Candace nominates Cesar Fuentes-Yaco. He accepts.
Candidates give speeches. This is another batch of awesome folks! Melissa reads Lindsay's letter as she is absent, yet still awesome.
Leighton asks if they can speak to their availability since they are meeting twice a month. Dan says he doesn't live here in the summer. Mark says he live in Halifax, but has other obligations through the week but BOD member have decided to talk about scheduling and settle on times that work. Cesar is located in Bedford, but can come in in evenings to work on things – it's interesting so he'll find time.
Randy asks about skills. They all answer wonderfully. All have the intrests and skills that would make a good Board member.
Evangeline asks Mark's attendance record. He says “75%”
Naz wants to make a point that we can't ask Lindsay any questions since she's not here.
Voting commences!
Back to staff reports!
Melissa goes. IT's really boring.
Bev asks – would like the station to congratulate Walter Kemp for being the longest running programmer on the air. Michael is typing that into the report. Hooray!
Election results: Cesar Fuentes-Yaco and Lindsay Dobbin
NOMINATIONS FOR BOARD – 3 GENERAL MEMBERS
Michael nominates Dan Reed. HE declines.
Leighton nominates Doug Taylor. He accepts.
Naz nominates Lamont. HE declines.
Laura nominates Andrew Robinson. HE accepts.
Randy nominates Naz Yemane. He accepts.
Melissa nominates Randy Jeddry. He accepts.
Lucas nominates Mark Buckley. He accepts.
Naz nominates Leighton. He declines.
Leighton nominates Charles. He declines.
Candace nominates Dan Reed. He accepts!!!! Yay!
The nominees give little speeches. Just the ones we haven't heard from.
A unicorn wanders through the gallery on a rainbow.
Back to staff reports!
Candace is next! That lady works hard.
Board elections results: Doug Taylor, Andrew Robinson, Dan Reed
Melissa makes a motion to destroy the ballots. Joel Robitaille seconds.
Staff reports! Again!
Laura's turn. She directs everybody to the future PDF version of these reports.
Joel has a question: where do the reviews go? Laura – the review is the description on the side, if it gets in the library it means that they've passed review. Randy writes great descriptions that are kept in the CD.
Michael moves that we post the Broadcast Tech report online. Derrick seconds. Approved.
BOARD REPORT
Derrick goes over the report. I guess this is his last hurrah as outgoing Chair of the Board. Fare thee well, Derrick Hiltz. Fare thee well.
NEW BUSINESS
Naz promotes an upcoming party. Oct 7, there will be food, cash bar. Tickets are on sale $15 each or $25 for a couple. Music, Djs, fun! Talk to Naz if you want tickets.
Michael moves to adjourn. Melissa seconds. MEETING ADJOURNED AT 9:03PM
SEE YOU NEXT YEAR!
